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Procurement & Order Management

Streamline the end-to-end procure-to-pay and order lifecycle — from supplier purchasing and approvals to service fulfilment, stock/assets and cost control — all in one platform.

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  • Control procurement costs
  • Automate order fulfilment
  • Full visibility and approvals
NOVACE
Procurement
Orders
Suppliers
Stock & assets
Approvals
Invoices (AP)
Reports
Procurement & Orders
Open orders
48
PO value
£285,430
Awaiting approval
12
Received this month
£198,620
Purchase spend (6 months)
Spend by category
Network services42%
Licences & software24%
Hardware18%
Other services16%

A Complete Procure-to-Pay and Order Lifecycle

Manage supplier purchases, customer orders, service provisioning and inventory with a single, integrated solution — giving you control, efficiency and cost transparency across your entire business.

Purchasing & Procurement
Create requisitions, raise POs, manage approvals and purchase from suppliers.
Order Management
Capture, track and fulfil customer orders for products, services and subscriptions.
Stock & Asset Management
Manage stock, assets and licences with real-time availability and lifecycle tracking.
Supplier Invoice Processing
Match invoices to POs and receipts, allocate costs and post to finance automatically.

End-to-End Process Flow

From purchase request to payment, fully integrated and auditable.

  1. Request & Plan
    Raise requisitions and check budget
  2. Approve
    Multi-level approvals and spend control
  3. Purchase Order
    Create and send POs to suppliers
  4. Receive / Fulfil
    Receive goods/services and update stock
  5. Supplier Invoice
    Match, validate and record supplier invoices
  6. Pay & Reconcile
    Approve payments, post to ledger and reconcile
NOVACE
Dashboard
CRM & Sales
Procurement
Orders
Suppliers
Stock & Assets
Finance
Reports
Purchase Order – PO-10458
Approved
Supplier
[Supplier name]
Order date
15 Jan 2027
Expected delivery
20 Jan 2027
Total value
£12,480.00
ItemsReceiptsInvoicesHistory
#Item / serviceQtyUnit priceAmount
1SIP trunk – 30 channels1£9,600.00£9,600.00
2DIDs – port rental (100)1£1,200.00£1,200.00
3Setup & provisioning1£1,680.00£1,680.00

Key Capabilities

  • Purchase requisitions & budgets
  • Customer order capture & tracking
  • Multi-level approvals & spend limits
  • Service provisioning & activation
  • Purchase orders with templates
  • Cost allocation & supplier pricing
  • Goods/service receipt & fulfilment
  • Contracted rates & supplier agreements
  • Supplier invoice matching (3-way)
  • Full audit trail and document storage
  • Stock, assets & licence management
  • Integration with finance & accounting

Real-World Use Cases

Telecom & Service Resellers
Purchase network services (voice, DIDs, data, broadband) and fulfil customer orders with automated provisioning.
IT & Managed Services
Procure hardware, licences and cloud services, manage stock/assets and deliver services to multiple customers.
Multi-Site Businesses
Centralised purchasing, inventory and service ordering across multiple branches, sites and cost centres.

Business Benefits

Lower Costs
Better supplier control and contract pricing.
Higher Efficiency
Automate purchasing, orders and fulfilment.
Full Visibility
Track spend, orders, stock and assets in real time.
Control & Compliance
Approvals, audit trail and policy enforcement.
Improved Profitability
Accurate cost allocation and margin control.

See Procurement & Order Management in Action

Discover how NOVACE can streamline purchasing, orders and asset management for your business.

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